General Information for Functions
All events are to be held in a dignified manner in keeping with the standards and traditions of the Club. The sponsor and Host assume full responsibility for their guests and non-Algonquin Club staff such as florists, bands, photographers, etc. All service providers will work under the rules and direction of the Club. The sponsor and Host assume full financial responsibilities of the event.
DEPOSITS & PAYMENT ARRANGEMENTS: All functions require a deposit of $1,000 at the time of booking in order to hold the room. A second deposit of 50% of the estimated cost of the event must be paid 30 days prior to the function date. The balance of the estimated cost of the event must be paid 7 business days prior to the event by check or credit card. An event may be cancelled by the Club if this schedule is not met. Deposits are 100% refundable if the cancellation is made more than 60 days prior to the event.
MENU SELECTIONS & GUARANTEE: The Function and Event Manager will assist with your menu selections and design, which must be completed no later than 7 business days prior to the date of the event. The number of guests attending must be given to the Catering Office by noon, 7 business days prior to the date of the event. Increases in attendance may be accommodated, but must be pre-arranged with the Function and Event Manager. Click Here to View Our Banquet Menu
DELIVERIES & PACKAGES: All packages must be pre-arranged and delivered to the Club labeled with the name of the function as well as the date and location of the event. The Club is not responsible for equipment, materials, or packages brought into the building. The Host is responsible for any damage to the Clubhouse caused by deliveries. The Algonquin Club is not responsible for gifts brought into the Clubhouse. The Host is required to make prior arrangements for removal of gifts on the day of the event. All packages must be removed from the Club immediately after the scheduled end of the event.
SMOKING & ALCOHOLIC BEVERAGES: The Clubhouse is a smoke-free environment. Alcoholic beverages will not be served to any person under the age of 21, or to photographers, videographers, musicians, or any other supporting staff. A bartender may withhold alcohol from any person who is deemed to be intoxicated.
TIPPING: Tipping is not permitted at the Club for its employees. In lieu of tipping, we would be pleased to accept a contribution to the Staff Holiday Fund, which is distributed annually to employees who make your experience in the Club a positive one. Tipping the valet is permitted, as it is run by an outside firm.
PRESS & PHOTOGRAPHERS: No representatives of the press or photographers are permitted in the Club without prior consent from management. Photography is restricted to your contracted space and other pre-authorized areas only.
MUSIC & ENTERTAINMENT: Must be pre-approved by management. Due to neighborhood ordinances, all music and entertainment must be completed by 11:00 PM.
DECORATIONS: Any decorations must be pre-approved by management. Rice, confetti, or similar materials are not permitted within the building. A $300 clean-up fee will be charged for non-compliance.
ROOM CHANGES: Under unusual circumstances, the Club has the right to change room assignments.